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Corporate Events and Office Management Intern

Department: Program Operations
Location: Chicago, IL

Title: Corporate Events and Office Management Intern

Reports to: Corporate Events Manager

+ About MxD

MxD is where innovative manufacturers forge their futures. In partnership with the Department of Defense, MxD provides factories with the digital tools and expertise they need to begin building every part better than the last. As a result, our more than 300 partners increase their productivity and win more business.

+ Position Overview

The Corporate Events Team is responsible for overseeing and organizing events in a way that will have a meaningful impact. The team is looking for a Corporate Events and Office Management Intern to join them during Summer 2019 with the possibility of extending through the academic year for local applicants. The intern will assist in all aspects of day-of logistics and needs for all events. This individual will personally contribute to creating an unforgettable guest experience and fulfill his/her role in the execution of successful events. The successful Corporate Events and Office Management Intern will be customer service focused and detail-oriented.

The Corporate Events and Office Management Intern will also assist across teams to ensure a smooth working environment for the entire office by handling logistical and administrative tasks. While this intern will be managed out of the Corporate Events office, the individual will be expected to work collaboratively across teams.

The Corporate Events and Office Management Intern reports directly to the Corporate Events Manager. This position will work 30-40 hours/week (4-5 days/week) May-August with the possibility of extending through the following academic year.

+ Key Responsibilities

  • Be available and present to support all needs during assigned events including but not limited to coordinating with catering to set out and remove food and beverages, moving chairs and tables to meet room setup needs, printing name badges and name tent, assisting with the guest check-in process
  • Carry out office-wide administrative tasks including but not limited to sorting and delivering mail, restocking employee kitchen supplies, monitoring and refilling office printers and copiers, assembling and mailing packages, assisting with internal meal orders
  • Ensure quality of initial guest encounters and address any guest needs in a cheerful, encouraging and professional manner
  • Possess a true desire to provide the highest level of service to external and internal clients
  • Effectively communicate with all members of the Corporate Events Team
  • Perform other duties and projects as assigned by the Corporate Events Manager
  • Fulfill all other requests as needed for each event as directed by the meeting owners

+ Position Requirements

  • Pursuing degree in Hospitality, Event Coordinating, Business, or related field preferred
  • 3.0 GPA on a 4.0 scale
  • Corporate events experience preferred, customer service experience required
  • Flexible schedule required
  • Strong attention to detail and high level of customer service
  • Excellent verbal, written, and face-to-face communication skills
  • Ability to learn and quickly adapt to new technology and computer software
  • True desire to provide the highest level of service to external and internal clients
  • Experience with room scheduling software (preferred but not required)
  • Familiarity with and ability to use Microsoft products including Word and Excel
  • Ability to stand on feet for several hours at a time, and lift and carry 40 pounds

+ How to Apply

Please apply online at www.uilabs.org/careers by clicking on the link to the position posting and submitting an application including your resume and a cover letter explaining why you would be a good fit for this role and MxD. Tip: Meeting the qualifications is important, but a great cover letter will set you apart!

+ Work with Us

MxD is a results-oriented, lean, collaborative tech organization and 501(c)(3) nonprofit. We are hard-working, mission-driven, flexible, and work with a sense of urgency. We hire tech-savvy, committed, self-starters who can think outside the box, and have a strong capacity to learn and adapt to the needs of the organization and role through both skill and grit. All-star employees excel without the help of administrative support, and donít mind rolling up their sleeves and getting their hands dirty (figuratively!). Additionally, people who love to solve problems, no matter how big or small, find they are a good fit for MxD.

Our state-of-the-art facility, located on Goose Island in Chicago (just north of downtown), features a manufacturing floor, a smart green infrastructure testbed, and a bustling open-office environment. MxD is a collaborative space, hosting many events for our partners and other prestigious organizations, so being able to engage with staff and visitors in a professional, helpful manner is a must.

MxD is a 10-minute walk from the North and Clybourn Red Line stop, a 20-minute walk from the Division Blue Line stop, and accessible by a variety of other public transit options; additionally, we have free parking available for employees.

+ Anti-Discrimination Policy and Commitment to Diversity

MxD is proud to be an equal opportunity employer, committed to creating a diverse environment in our workplace, our communities, and within the tech industry. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, disability status, economic circumstance, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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