Careers At UI LABS

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Executive Assistant

Department: Office of the CEO
Location: Chicago, IL

Executive Assistant


+ About MxD

MxD is where innovative manufacturers forge their futures. In partnership with the Department of Defense, MxD provides factories with the digital tools and expertise they need to begin building every part better than the last. As a result, our more than 300 partners increase their productivity and win more business.

MxD is currently seeking an experienced, hands on Executive Assistant. In this role, you will be reporting directly to the CEO and President. The Executive Assistant provides executive, administrative and development support to the CEO, President and the Senior Leadership Team. The Executive Assistant serves as the primary point of contact for internal and external constituencies. The Executive Assistant will organize and coordinate executive outreach and external relations efforts; and oversee special projects.

+ Position Responsibilities:

  • Assists the CEO/President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
  • Evaluates external speaking engagements for the CEO/President and provide recommendations on which engagements to pursue based on fit with MxD’s mission, potential business development opportunities, and prominence of opportunity 
  • Support the development of presentations and talking points for external engagements by coordinating with others across the organization to gather inputs and prepare materials as necessary
  • Communicates with the staff on the CEO/President’s behalf and coordinates logistics for high-level meetings both internally and externally. Accurately record minutes from meetings as required
  • Coordinates meetings and strategic activities with SLT
  • Supports the CEO/President in his/her external commitments related to MxD, including service on external boards, committees and other groups


+ Position Requirements:

  • Bachelor’s Degree
  • 5-10 years’ experience providing support for upper-level management in a related organization.
  • Strong organizational skills and the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Experience in a technical environment including research, engineering, and/or manufacturing.
  • Strong interpersonal skills and the ability to build relationships with staff, board members, and external partners.
  • Proficiency in MS Word, Excel and PowerPoint.
  • Proficient in Outlook and Hubspot.
  • Outstanding verbal and written communication skills.  Ability to interface with the executive levels of both MxD and MxDs’ commercial and academic partners.
  • Government project and contracting experience preferred








+ How to Apply


  • Please apply online at by clicking on the link to the position posting and submitting an application including your resume and a cover letter explaining why you would be a good fit for this role and UI LABS.  Tip: Meeting the qualifications is important, but a great cover letter will set you apart!



+ Work with Us

  • MxD is a results-oriented, lean, collaborative tech organization and 501(c)(3) nonprofit. We are hard-working, mission-driven, flexible, and work with a sense of urgency. We hire tech-savvy, committed, self-starters who can think outside the box, and have a strong capacity to learn and adapt to the needs of the organization and role through both skill and grit. All-star employees excel without the help of administrative support, and don’t mind rolling up their sleeves and getting their hands dirty (figuratively!). Additionally, people who love to solve problems, no matter how big or small, find they are a good fit for MxD.


  • Our state-of-the-art facility, located on Goose Island in Chicago (just north of downtown), features a manufacturing floor, a smart green infrastructure testbed, and a bustling open-office environment. MxD is a collaborative space, hosting many events for our partners and other prestigious organizations, so being able to engage with staff and visitors in a professional, helpful manner is a must.



  • MxD is a 10-minute walk from the North and Clybourn Red Line stop, a 20-minute walk from the Division Blue Line stop, and accessible by a variety of other public transit options; additionally, we have free parking available for employees.


+ Anti-Discrimination Policy and Commitment to Diversity

  • MxD is proud to be an equal opportunity employer, committed to creating a diverse environment in our workplace, our communities, and within the tech industry. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, disability status, economic circumstance, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


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